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Working as part of a team of busy administrators to ensure the smooth running of the helpdesk. This is a multi-tasking role with strong communication skills required via the phone and email.
Key Responsibilities
Dedicated Contracts Administration to a portfolio of sites - team of 1 Contracts Manager and up to 7 engineers
Daily interaction with clients/subcontractors and Calibre staff
Responding to all callouts from your clients via phone or email in a timely manner
Placing purchase orders with sub-contractors and suppliers
Scheduling engineering staff on a weekly basis
Producing documentation for invoicing on a weekly basis
Daily input of all works onto IBMS system
Daily update of clients’ databases
Assisting the Contracts Manager in compiling monthly/quarterly contract reports
Answering phone calls within a timely manner – transferring and taking messages where necessary
General filing
Supporting team members
Full training will be given on all of the above tasks and on-going support from the admin team.
Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break
37.5 Hours per week
22 Days annual leave – rising after 2 continuous years of service
Please state the position for which you are applying and attach your CV