Please state the position for which you are applying and attach your CV
Working as part of a team of busy administrators to ensure the smooth running of the helpdesk. This is a multi-tasking role with strong communication skills required via the phone and email.
Main Duties:
1. Dedicated contracts administration to a portfolio of sites - team of 1 Contracts Manager and up to 6 engineers
2. Answering phone calls within a timely manner – transferring and taking messages where necessary
3. Daily interaction with clients/subcontractors and Calibre staff
4. Responding to all callouts that come through from your clients via phone or email
5. Placing purchase orders with sub-contractors and suppliers
6. Collaborating with sub-contractors for all health and safety documentation
7. Scheduling engineering staff on a weekly basis
8. Producing documentation for invoicing on a weekly basis
9. General filing
10. Site set up – paper and electronic
11. Daily input of all works onto IBMS system
12. Administration assistance to Contracts Manager
13. Assisting the Contracts Manager in compiling monthly/quarterly contract reports
14. Ad-hoc administration duties
15. Daily update of clients’ database
Full training will be given on all of the above tasks and on-going support from the admin team
Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break
37.5 Hours per week
22 Days annual leave – rising after 2 continuous years of service
Please state the position for which you are applying and attach your CV